The company aims to ensure that the AGM remains an effective meeting place for shareholders and the Board. The company will provide the notice calling the meeting and the support information on the resolutions to be considered at the general meeting, including the recommendations of the nomination committee, available on the company’s website no later than 21 days prior to the date of the general meeting. The shareholders receive agenda papers, including the nomination committee’s recommendation, at least two weeks prior to the AGM.

Agenda papers are prepared in such a way which facilitate productive discussions and informed resolutions about all matters which are to be considered at the meeting. The deadline for registration is set as close to the meeting as possible, and shareholders who are unable to attend may vote by proxy. The board and the company’s auditor are present at the AGM, and so are the representatives who sit on the nomination committee when an election appears on the agenda of the AGM. The chairman of the Board declares the general meetings open, and the general meeting elects a chairman for the meeting. The minutes of general meetings are promptly made available for inspections by shareholders at the company’s office, and also published through Hugin and available at the company’s website.